Renewal Timeline Calculator

Why timing is the #1 leverage variable

In 20 years of watching Microsoft renewals, the strongest predictor of overpayment isn't the SKU mix or the discount — it's how long the customer had to prepare. This calculator tells you the truth about your runway, then helps you act on it.

Question 01 of 07

What's the annual value of the agreement up for renewal?

Include all components (M365, Azure, Dynamics, etc.) under this single agreement.

Under $50K — small footprint, CSP-typical $50K–$250K — small-to-mid market $250K–$1M — mid market $1M–$5M — upper-mid / enterprise Over $5M — large enterprise

Question 02 of 07

What type of agreement is this?

If you're not sure, your Customer Price Sheet will tell you in the header.

Enterprise Agreement (EA) Microsoft Customer Agreement Enterprise (MCA-E) Cloud Solution Provider (CSP) Azure-only (MACC, RI, Savings Plan) Other / mixed / not sure

Question 03 of 07

Are you transitioning agreement type at this renewal?

For example: EA → MCA-E, EA → CSP, or consolidating multiple CSPs into one.

Yes — transitioning +90 days prep No — same agreement type Evaluating — haven't decided yet +45 days

Question 04 of 07

Has your organization had M&A activity in the last 12 months?

Acquisitions, divestitures, or major reorgs add complexity to license consolidation.

Yes — significant activity +45 days Some — minor activity +20 days No M&A activity

Question 05 of 07

Are you planning a major workload change in the renewal window?

Copilot rollout, Azure migration, M365 → MCA-E conversion, large Dynamics deployment, etc.

Yes — significant migration planned +60 days Yes — moderate scope +30 days No major changes

Question 06 of 07

Are you in a heavily regulated industry?

HIPAA, FedRAMP, ITAR, PCI-DSS Level 1, SOC 2 Type II, GDPR with substantial EU footprint, etc.

Yes — multiple frameworks +45 days Yes — one framework +20 days Lightly regulated / standard SOX

Question 07 of 07

When is your renewal date?

This is the date your current agreement expires.

— Status —

You should have started prep on

—

What this means

How your timeline was calculated

Your top 3 next actions

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